Looking for a
Circle Consultant?
You’ve come to the right place.
We specialize in building the operational infrastructure behind community-driven businesses, from Circle architecture and course delivery to onboarding systems, automations, and full backend operations. But the infrastructure is only part of what we do. We design how your members experience your community from their very first login, how your content is delivered, and how every piece of your tech stack works together so nothing falls through the cracks.
Our track record includes helping clients generate over $2M in combined course revenue, migrating communities of over 1,500 members without disruption, and achieving Platinum community status on Circle, placing them in the top 10% of active communities on the platform.
From initial strategy through post-launch and beyond, we provide continuous support to make sure your community doesn't just launch well. It runs well long after we hand it off.
Strategy + Roadmap Package
Whether you're building your first community or rethinking how an existing one is structured, this package gives you a clear plan before anything gets built. We work through the decisions that shape everything else, from community architecture and access tiers to pricing, onboarding, and how your tech stack needs to connect, and turn it into a prioritized roadmap built around your specific business.
If you choose to move forward with a build, the full cost of this package is credited toward your project.
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90-Minute Strategic Consultation: A focused, in-depth session to understand your community, course, and business requirements. We assess where you are, identify gaps, and determine what needs to happen next.
Custom Roadmap and Summary PDF: A personalized action plan for your community and course buildout, covering architecture, tech stack recommendations, and prioritized next steps.
Complete Notion Course / Community Management Template: Our full-featured template for managing your community operations, covering everything from announcements and content scheduling to member tracking and calendar organization.
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Price: $2000.00 USD
Timeline: 1 week
Circle Setup + Launch Package
You're launching a community, course, or membership, and you want it built right the first time. This package covers the full build: community architecture, onboarding flows, payment configuration, community copy, branding, and the documentation your team needs to manage everything after launch.
We handle every detail to save you over 200 hours of work, customizing our approach to include only the best solutions for your business.
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Initial 90-minute Consultation: A focused discussion to understand your goals and preferences, shaping the customized setup of your tech stack, community, and course platform.
Full Circle Community Setup: Complete build of your Circle platform, including paywalls, spaces, access groups, permissions, branding implementation, and content organization designed for engagement and clarity.
Custom Onboarding Flows and Community Copy: Welcoming onboarding sequences, space descriptions, community guidelines, and DMs that guide new members through your platform from the moment they join.
Community Branding: We implement your existing brand identity across your Circle community, ensuring your visual presence is cohesive and professional throughout every touchpoint.
Circle Automations: Built-in Circle workflows for onboarding, engagement triggers, and member management. Everything the platform offers natively to reduce your manual workload.
Custom Notion Workspace: A tailored Notion system for managing your community and course operations, giving you and your team a clear operational hub.
Workflows, SOPs + Tutorials: Comprehensive documentation and Loom video walkthroughs so you or your team can confidently manage everything post-launch.
Post-Launch Support: Two weeks of post-launch support to address any issues, troubleshoot, and ensure a smooth transition.
What’s not included: This package does not cover course content creation, community management, sales page development, branding, email copy + design, email marketing + funnels, or advanced third-party integrations (Zapier, Make, etc.). See Additional Services below for these. -
Price: Starting at $8,000.00 USD
Timeline: 6 - 10 Weeks
You've outgrown your current platform, or the way your community is set up has become a problem. This package includes everything in the Circle Setup + Launch, plus the full migration of your existing members, content, and payment workflows into Circle. Whether you're coming from Kajabi, Teachable, Mighty Networks, Skool, or a combination of tools, we've handled these migrations before and we know what to watch for.
Migration + Rebuild Package
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Initial 90-minute Consultation: A focused discussion to understand your goals and preferences, shaping the customized setup of your tech stack, community, and course platform.
Full Circle Community Setup: Complete build of your Circle platform, including paywalls, spaces, access groups, permissions, branding implementation, and content organization designed for engagement and clarity.
Custom Onboarding Flows and Community Copy: Welcoming onboarding sequences, space descriptions, community guidelines, and DMs that guide new members through your platform from the moment they join.
Community Branding: We implement your existing brand identity across your Circle community, ensuring your visual presence is cohesive and professional throughout every touchpoint.
Circle Automations: Built-in Circle workflows for onboarding, engagement triggers, and member management. Everything the platform offers natively to reduce your manual workload.
Member + Content Migration: We handle the full move of your existing members and course content into Circle. That includes preparing your community for the transition with announcements and communication, migrating content into the new structure, and making sure no one gets lost in the process.
Custom Notion Workspace: A tailored Notion system for managing your community and course operations, giving you and your team a clear operational hub.
Workflows, SOPs + Tutorials: Comprehensive documentation and Loom video walkthroughs so you or your team can confidently manage everything post-launch.
Post-Launch Support: Two weeks of post-launch support to address any issues, troubleshoot, and ensure a smooth transition.
What’s not included: This package does not cover course content creation, community management, sales page development, branding, email copy + design, email marketing + funnels, or advanced third-party integrations (Zapier, Make, etc.). See Additional Services below for these. -
Price: Starting at $10,000.00 USD
Timeline: 8 - 10 Weeks
Additional Services
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Ongoing Operations + Community Management
For clients who need continued support after launch, we offer retainer partnerships scoped to what your business actually requires. That might include backend management, hands-on community moderation, or both — every retainer is structured differently because every community operates differently. Limited availability, starting at $2,000/month with a 3-month minimum.
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Advanced Integrations + Automations
Many businesses need their community wired into a broader tech stack beyond Circle's native tools. We design and implement integration workflows across Zapier, Make, ConvertKit, Flodesk, ThriveCart, Airtable, Calendly, Tally, and other platforms in your ecosystem. If it needs to talk to your community, we build the connection.
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Branding + Visual Identity
Through our expert partners, we coordinate full branding engagements including logo design, visual identity systems, and brand guidelines. We've managed branding alongside community builds for multiple clients to ensure everything launches as a cohesive experience.
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Website Development
We work with trusted designers and developers to scope, manage, and deliver website builds that integrate cleanly with your community infrastructure. Particularly relevant for clients who need their public-facing site and community platform to work as a unified system.
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Course + Content Creation
We help you get your course out of your head and into a structure that works for learners — whether that means organizing existing material, deciding what to add or cut, or writing the content itself. We also consult on existing courses that need a structural overhaul or curriculum refresh. For subject-matter expertise, we match you with specialists from our partner network based on your topic and audience.
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Custom Notion Systems
Operational dashboards, community management hubs, course databases, client portals, and full business backends — if your operations live in Notion or should, we build it. Every system is designed for clarity, handoff, and day-one usability by your team.
Testimonials
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![Rich Webster, How To Work Less Owner, Man smiling with a bun hairstyle wearing a black shirt, green background.]()
“Working with Alex on our Circle course buildout and community management was a game-changer. She expertly managed every aspect of the setup, transforming our educational delivery into something both engaging and effortless. Her knack for integrating powerful automations and creating streamlined Notion systems brought our content and community interactions to life in ways I hadn’t imagined possible. All the students had rave reviews about her work, highlighting the enhanced learning experience. If you want to elevate your online courses and community, don’t hesitate—Alex is the professional you need on your team. Highly recommended for anyone looking to work less and deliver more.”
RICH WEBSTER, HOW TO WORK LESS
@RICHWEBZ 337k FOLLOWERS -
![Jamie Brindle, Smiling man with a beard, wearing a white shirt, on a dark background.]()
“From start to finish, Alex made the entire Circle migration seamless. She is incredibly organized—from communication, to process, to the dedicated client portal she provides. We moved over 1,500 members and a full course from Kajabi into Circle, and Alex not only handled every detail but also built the systems and automations to make our community run smoothly long-term. Her knowledge of Circle, Notion, and automation tools is second to none, and she always listened carefully to our needs while delivering something far beyond expectations. I have already thought of many more projects I would love to work with Alex on, and we’ve continued working together on an ongoing basis.”
JAMIE, THE FREELANCING PROGRAM
@THEJAMIEBRINDLE 270k FOLLOWERS -
![Sophia Babb, owner of Dream Scale, Portrait of a woman with long blonde hair against a dark green background.]()
Working with Alex is one of the best decisions I have ever made for my business. She brings an incredible amount of organization, clarity, and expertise to the table, and is an absolute pleasure to work with. She truly makes it easy to work with her! I am certain my course & business at large will be 10x better because Alex had a part in it.
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![Logo featuring a stylized octopus and the text 'Hate Your Deck' on a dark green circular background.]()
"Use Alex to build your Circle Course and Community. Hard stop. She is brilliant at this and has done this before - you are getting expert advice (trust me - you need it), hands-on building, and peace of mind. It is worth whatever you pay."
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![Circular logo for Caddy Clubhouse with maze design]()
“The service and attention to detail were outstanding. Alex was always available to guide us through every stage of the process, and the final result far exceeded our expectations. She built us not only a beautiful community but also an advanced system of automations and tools that form the foundation for scaling our business on an international level. Thanks to her expertise, we’re now in a position to grow Caddy Clubhouse into the global community we’ve always envisioned. I can’t recommend Alex highly enough.”
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![Zach Heyde, Portrait of a smiling person wearing glasses against a dark background.]()
"Alex was organized, efficient, and communicative from the moment we began work to the day we finished. She's got a smooth client onboarding/offboarding process that gives you a crystal clear picture of what to expect in terms of schedule/deliverables. She's got my top recommendation!"
ZACH HEYDE, COMPOSING CAREER BOOTCAMP
@ZACHHEYDE 4.7k FOLLOWERS -
![Alicia Koo, owner of Daily Atelier, Smiling person with long dark hair, wearing a black blazer and white shirt, green background.]()
“For anyone in the creative space, she's undoubtedly the best consultant you can find. Highly recommended!”
ALICIA KOO, @THEDAILYATELIER
6.5k FOLLOWERS -
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"Alex provided a great Notion system for us to use as a Client Portal to help bring everything together in one place, so we could alleviate a lot of the issues and confusion arising from cluttered inboxes and dealing with many requests. Plus, she gave us a bunch of valuable bonuses and helpful walkthrough Loom videos to make it really easy to understand and get it set up for our whole team."
Case Studies
FAQ’s
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Start with a consultation call. We'll talk through where you are, what you're building, and what your goals are — then recommend the engagement that makes sense. We'd rather scope the right project than sell you the biggest one.
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It's a relaxed, no-pressure conversation where we talk through where you are, what you're building, and what your goals are. Come with questions, but you don't need to have everything figured out — that's what the call is for. We'll give you an honest assessment of what you need and whether we're the right fit. If we are, we'll outline the next steps and scope. If we're not, we'll tell you that too.
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We're a Circle Partner, and Circle is the platform we specialize in and recommend for the vast majority of our clients. That said, we've built courses and communities on Kajabi, Skool, and other platforms, so we understand the landscape. If Circle isn't the right fit for your business, we'll tell you that during the consultation rather than force it.
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No. Many of our clients come to us before choosing a platform. Part of our initial consultation is evaluating whether Circle is the right fit for your business. If it is, we handle the full setup. If not, we'll point you in a better direction.
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Absolutely. Whether your community needs a structural overhaul, better automations, or ongoing operational support, we work with existing communities regularly. Not everything is a ground-up build.
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Every project is scoped individually based on complexity, the number of integrations, the size of your member base, and what your business actually needs. The starting-at prices reflect the baseline for each engagement type. We provide a detailed scope and fixed price before any work begins.
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It depends on the package and scope of work — estimated timelines are listed with each package above. Every build is scoped individually, and we provide a clear timeline before any work begins and hold ourselves to it.
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That's normal. Most engagements involve some customization. The packages are frameworks, not rigid boxes — we regularly adjust scope to match what the project actually requires. That's what the consultation call is for.
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Yes. We offer structured payment plans for build and migration engagements, with terms discussed during scoping. Final deliverables are released upon completion of payment.
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You get full documentation, training walkthroughs, and post-launch support included in every package. After that, you're equipped to manage your community independently. If you want ongoing operational support, that's available as an additional service — but there's no pressure to continue. The goal is always to build something you can run confidently on your own.
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Our core platform is Circle. For integrations and operations, we work across Notion, Zapier, Make, ConvertKit, Flodesk, ThriveCart, Stripe, Airtable, Calendly, Tally, and other tools depending on your ecosystem. We can work with most platforms — if there's a tool in your stack that needs to connect to your community, we'll figure out how to make it work.
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You’ll always be working with Alex. She leads every strategy session, architects every build, and is your primary point of contact throughout the engagement. For projects that involve branding or website development through our partner network, Alex manages those relationships and ensures everything integrates seamlessly.
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We work with people at different stages, from established businesses looking to rebuild their infrastructure to creators with a growing audience who are ready to launch their first community. If you're earlier in the process and still figuring out what to build, the Strategy + Roadmap Package is designed exactly for that. The main thing we look for is that you have an audience or a clear direction — we're not the right fit if there's no offer, no audience, and no business model yet, because the investment wouldn't make sense at that stage.
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That's one of the things we cover in the consultation call, and it's a core part of the Strategy + Roadmap Package. If you're weighing Circle against other options, we'll walk through the pros and cons based on your specific business, audience size, and what you're trying to build. We've worked across enough platforms to give you an honest recommendation rather than just defaulting to Circle because it's what we specialize in.
